📩 How to Configure a POP3 Email Account in Outlook

If you are using Softsys Hosting email services, you can easily configure your email in Microsoft Outlook by following the steps below.

🛠 Step-by-Step Guide to Set Up POP3 in Outlook

1. Open Outlook

   • From the menu, go to Tools > Account Settings.

2. Add a New Account

   • Under the E-mail tab, click New.

3. Choose Manual Setup

   • Select “Manually configure server settings or additional server types” and click Next.

4. Select Email Type

   • Choose Internet E-mail and click Next.

5. Enter User Information

   • Your Name: Enter the display name you want recipients to see.

   • Email Address: Enter your full email address (e.g., user@yourdomain.com).

   • Account Type: Choose POP3.

   • Incoming Mail Server (POP3): mail.yourdomain.com

   • Outgoing Mail Server (SMTP): mail.yourdomain.com

   • Username: Enter your full email address.

   • Password: Enter your email password. (Check “Remember Password” if you want Outlook to save it.)

6. Open More Settings

   • Click More Settings in the lower-right corner.

7. Configure Outgoing Server Authentication

   • Go to the Outgoing Server tab.

   • Check “My outgoing server (SMTP) requires authentication”.

   • Select “Use same settings as my incoming mail server”.

8. Set Advanced Port Numbers

   • Go to the Advanced tab.

   • Incoming Server (POP3): Port 110 (use 995 for SSL).

   • Outgoing Server (SMTP): Port 25 (use 465 or 587 for SSL).

9. Save Settings

   • Click OK → Next → Finish.

✅ You’re All Set!

Your POP3 email account should now be configured in Outlook. You can send and receive emails using your Softsys Hosting email service.

💡 Tip: We recommend using SSL/TLS ports (995 for POP3 and 465/587 for SMTP) for better security.